We just launched an AI-powered contract management tool.
The contract that used to take a week now takes an afternoon. Built for the procurement teams who carry capital programs on their backs.
Procurement is where capital projects quietly bleed money. The teams running it are usually two people deep, drafting contracts in Word, routing approvals through email, and re-typing the same vendor information on every new engagement.
It's not a workflow. It's a tax on every capital program — paid in time, paid in margin, paid in delays nobody can fully account for because the audit trail lives across someone's inbox, a Dropbox folder, and a markup nobody saved.
We've watched this play out across owner-side programs in utilities, transit, higher ed, and beyond. The same story, the same losses, the same conversation about how procurement is "behind." The work isn't behind. The tools are.
That number is the floor, not the ceiling. It doesn't count the legal hours spent untangling versions, the change orders that should have been clauses, or the weeks lost to approval chains where nobody can see what stage anyone is at.
The structural problem comes down to four breakdowns that show up on almost every program we touch:
Redundant data entry
Vendor info, rates, and clauses get re-typed on every new contract from scratch.
No version control
Files scattered across email threads with no single source of truth.
Zero visibility
No way to see where any contract stands in the review cycle.
Linear approvals
Sequential sign-offs cause multi-day delays, with no real-time collaboration.
An AI-powered contract management tool, designed around how procurement actually works on capital programs.
The Contract Administrator enters the project details. From there, AI-powered workflows query your historical contracts through a vector database, semantically identify the agreements most relevant to the new project, and use them to draft the full contract — clauses, rates, vendor information, payment terms, and legal language. The administrator reviews, edits where needed, and routes it through a structured workflow for review, approvals, exhibits management, and signature.
The system gets sharper with every contract you add. As your library grows, the AI's draft quality on new contracts grows with it — better matches, more accurate pre-fills, fewer manual edits before review.
Drafting that used to take a week now takes an afternoon. Vendor information auto-populates from your directory. Every clause is traceable. Every approval is logged. Every export keeps contract template formatting intact, end to end.
The intake. Project details in, full draft out.
Fig. 01 · Contract Initiation
From draft to signed, fully tracked.
Fig. 02 · Workflow & Audit TrailSix stages from project intake to executed contract.
Intake
The Contract Administrator enters the project details into the system.
Retrieve
AI-powered workflows semantically search the vector database of historical contracts for similar agreements.
Generate
Relevant clauses, rates, vendor info, payment terms, and legal language are extracted and woven into a tailored draft.
Exhibits
Required documents are uploaded and tracked through a checklist that flags anything missing before review.
Review
The full contract package routes to reviewers by role through a structured workflow with edit permissions and an audit log.
Lifecycle
Status across drafts, approvals, exhibits, and signatures stays visible end to end.
The result is a workflow that respects how procurement teams actually move on a capital program — and gets out of their way the rest of the time.
- Download template from Dropbox, edit in Word
- Re-enter all vendor info and rates from scratch
- Route via email, no visibility on status
- Sequential approvals, days of delay per cycle
- No audit trail or version control
- Template formatting often lost in editing
- No exhibit tracking, missing documents caught too late
- Project details in, AI-generated draft in seconds
- Vendor history auto-populated from vector DB
- Live progress bar, status visible at a glance
- Parallel review with role-based assignments
- Full audit log with every edit tracked
- Contract template format retained end to end
- Auto-generated exhibit checklist, nothing gets missed
Built around the way procurement actually moves.
Contract template library
Full document fidelity from intake to export. Templates work across multiple contract families, including AIA A102 and A141, with more on the roadmap. Headers, footers, watermarks, and embedded tables are retained.
RAG drafting engine
Historical contracts embedded in a vector database. The system semantically retrieves the most relevant past agreements for the new project — and the AI's draft quality improves as your contract library grows.
Auto-populated directories
Owners, architects, vendors, and contractors are stored once and selected via dropdown. Stop re-typing the same data on every contract.
Role-based review
Sections assigned to reviewers by role — PM, Director, trade reviewers — with the right edit permissions and real-time collaboration.
Exhibits checklist
Required exhibits verified before review can be submitted. The checklist locks once a contract moves forward, with attached files visible to reviewers.
Full audit trail
Every edit, comment, and approval logged with user, date, and timestamp. Defensible history for legal review and post-project debriefs.
Pipeline dashboard
Active contracts, pending reviews, AI-flagged clauses, and average cycle time visible at a glance. Filter and sort by stage, vendor, or budget.
PDF & DOCX export
Export at any stage with full formatting preserved. Send to vendors for execution, archive in your records system, or share with external counsel.
Signature integration
Final contracts route through your preferred e-signature provider — Adobe Sign, DocuSign, or whichever platform fits your needs. Signed documents archive automatically into the contract record.
A consulting firm focused on helping AEC organizations work smarter through better planning, data, and technology.
Practice Areas
Project Management. Project Controls. Digital Transformation. Data Intelligence. Artificial Intelligence.
How we work
Hands-on and collaborative. Industry knowledge paired with modern tools, applied to the specific shape of each client's program.
Service mix
We provide customized solutions in Project Management, Project Controls, Digital Transformation, Data Intelligence, and Artificial Intelligence — built to meet the unique needs of each client.
Our team blends industry knowledge with modern tools to improve scheduling, streamline project delivery, and support better decision-making. We've spent years inside owner workflows, implementing platforms like Kahua, Procore, Oracle Unifier, and P6, building schedules, untangling data, and automating the work that shouldn't need a person.
We take pride in our work and the partnerships we build, always aiming to deliver lasting impact with clarity, precision, and integrity. The contract management tool is the latest piece of that practice — built for the people we already work alongside every day.
Procurement doesn't have to be the bottleneck on a capital program.
It just usually is. We built this because the teams who run capital programs deserve tools that match the work — and because the math on manual contract drafting stopped making sense a long time ago.